CAREERS

 


 

TO APPLY: PLEASE SEND YOUR RESUME, COVER LETTER AND PORTFOLIO OR SAMPLES OF WORK (FOR ARCHITECTURAL AND DESIGN POSITIONS ONLY) TO HR@OTJ.COM

 


ACCOUNTS COORDINATOR (ACCOUNTS RECEIVABLE)

 

Reports To:

·        Chief Financial Officer

 

Knowledge/Skills:

·        Associates Degree or some college

·        Data Entry: 50 WPM+

·        At least 2 years of Accounts Receivable/collections experience

·        Experience with accounting software – Deltek Vision preferred

·        Intermediate experience with Word and Excel

·        Two years of Accounting experience

·        Experience with GSA Awards a plus

·        Ability to be responsive and thrive in a fast-paced work environment

·        Basic understanding of general accounting (GAAP): AP/AR/Collections

·        Excellent oral and written communication skills

·        Extreme attention to detail and accuracy

·        Flexible, reliable, and responsive to feedback

 

Responsibilities:

·        Create Client Invoices Monthly for assigned studios

·        Compile appropriate documentation to be sent out with client invoices

·        Assist with project close-out with relation to vendors/consultants

·        Monitor email correspondence for project-related documents

·        Extract reports from accounting software (Deltek Vision) into requested formats

·        Handle Collections for assigned studios

·        Resolve Client Issues and Questions

·        Transcribe Accounts Receivable notes and enter into accounting software (Deltek Vision)

·        Aid in data entry for received Accounts Payable invoices

·        Other Finance duties as needed and/or assigned

 

Required Years of Experience: 2+

 

MARKETING COORDINATOR

 

Reports To:

·        Vice President of Marketing

 

Knowledge/Skills:

·        Bachelor’s degree in marketing, communications or related field

·        1-2 years of marketing experience in the A/E/C industry or professional services firm

·        Advanced knowledge of Microsoft Office including Word, Excel, and PowerPoint

·        Knowledge of Adobe Creative Suite (InDesign, Photoshop, etc.)

·        Strong organizational skills

·        Ability to manage multiple projects at once to meet tight deadlines

·        Strong writing skills with an eye for graphic design

·        Knowledge of Deltek and Salesforce useful but not required

 

Responsibilities:

·        Provide general marketing support for the development of materials that are graphically compelling and consistent with the OTJ brand

·        Materials consist primarily of proposals but also include project authorizations, online surveys, presentations, project close-outs, etc.

·        Perform data entry in Deltek and Salesforce as needed

·        Maintain inventory of pre-printed marketing materials and supplies

·        Inventory, update and maintain library of marketing materials (print and digital)

·        Order supplies and preprinted items as needed

·        Maintain and update digital marketing library (certificates of insurance, resumes, proposal templates, etc.)

·        Schedule and coordinate project, event, and staff photography

·        Provide event support as needed

 

Required Years of Experience: 1+

 

SENIOR PROJECT ARCHITECT/DESIGNER FOR LIFE SCIENCES PROJECTS NY OFFICE

 

Reports To:

·         Studio Director

 

Supervises:

·         Assigned project personnel

 

Knowledge/Skills:

·         Demonstrates technical competence in architecture and/or interior design

·         Ability to Design and manage Complex, High performance projects

·         Conversant in lab processes

·         Understanding of Life Sciences regulatory requirements and best practices

·         Ability to do feasibility studies for Life Sciences projects

·         Ability to manage many projects and multiple tasks within projects simultaneously (projects may be highly complex)

·         Keen design sense and detail oriented

·         Knowledgeable in CAD and other design software

·         Strong leadership skills

·         Good written and oral communication with clients and staff

·         Understanding of project phases and sequencing

·         Thorough knowledge of building codes, project costs, and contracts

·         May have extra accreditation/certifications/licenses that allow him/her to share his/her knowledge with the studio

 

Responsibilities:

·         Performs tasks in each of the five project phases: SD, DD, CD, Bidding and Negotiation, and CA

·         At least seven years of experience of Architect/Design project management of  Life Sciences projects: Biotech/Pharma/Waste Facilities/and more.

·         Management, supervision, and coordination of staff efforts and consultants on multiple projects of varying size and scope

·         Effective planning, scheduling, and task management of assigned projects from start to finish

·         Tracks and controls billable hours/budget on each contract

·         Successfully completes all contractual requirements on time and within budget, with a quality matching the OTJ values

·         Maintains high client satisfaction to further client relationships

·         Assists in marketing, business development and collections efforts when needed

·         Requires little or no guidance and supervision by Studio Directors, Partners, and/or Managing Partner

 

Required Years of Experience: 7+

 

CLIENT FACING COMMERCIAL INTERIOR DESIGNER NY OFFICE – 5+ YEARS OF EXPERIENCE

 

Reports To:

·         Studio Director

 

Supervises:

·         Assigned project personnel

 

Knowledge/Skills:

·         Minimum of five years of professional experience

·         Demonstrated technical competence in the design of commercial interiors

·         Structured and organized individual with attention to detail and high degree of creativity

·         Ability to manage multiple, often complex, projects and tasks simultaneously

·         Willingness to play multiple roles as required in a young and rapidly growing studio

·         Ability to develop CD sets and support Project Architect during Construction Administration

·         Ability to effectively present to clients and represent the firm

·         Ability to convey design intent through sketches, renderings, and 3D walkthroughs

·         Ability to work efficiently to meet fast paced deadlines

·         Ability to work independently yet be a team player

·         Good written and oral communication

·         Understanding of project phases and sequencing

·         Working knowledge of local building codes, project costs, and contracts

·         Knowledge of FF&E

·         Knowledge of Revit, CAD, InDesign, Photoshop, 3D- Studio, etc.

·         Knowledge of VR is a plus

 

Responsibilities:

·         May assist other senior staff on projects (responsible for assisting in multiple projects, in any phase)

·         Effective planning, scheduling and task management of assigned projects from start to finish

·         Efficient planning of Contract Documents to meet all contractual requirements (Power/Data plans/Construction Plans/Ceiling Plans)

·         Successfully completes all contractual requirements on time and within budget, with a quality matching the OTJ value

·         Maintains high client satisfaction to further client relationships

·         Assists in marketing, business development and collections efforts when needed

·         Other Duties as assigned

 

Required Years of Experience: 5+

 

PROJECT ARCHITECT – 5-8 YEARS OF EXPERIENCE

 

Reports To:

·         Studio Director

 

Supervises:

·         Assigned project personnel

 

Knowledge/Skills:

·         Professional architectural degree; licensed preferred

·         Minimum five years of experience in an architectural firm

·         Exhibits and models OTJ’s Core Values of Integrity, Positivity, Agility and Client-Focus

·         Excellent troubleshooting skills with the ability to manage coordination of large, complex projects against rigid timelines

·         Superior interpersonal and written communication skills

·         Ability to work efficiently, effectively, collaboratively and independently to create successful projects and happy clients

·         Passion for quality design and detailing

·         Working technical knowledge of typical institutional and commercial construction methods, materials, and systems

·         Has led or worked on project teams with multiple consultants

·         Experience developing design and construction documents in Revit

·         Proficient in the latest versions of Revit, Sketchup, and Microsoft Office Suite

·         LEED AP certification a plus

 

Responsibilities:

·         Lead production of schematic design, design development and construction documents for cultural, performing arts, and commercial projects

·         Develop construction details

·         Review documents for quality control evaluations

·         Oversee construction phases of projects

·         Manage junior staff, keeping them focused, productive and efficient

·         Coordinate and maintain project schedule

·         Participate in client meetings

·         Coordinate with consultants

·         Meet with suppliers and vendors

·         Actively seek new design and construction methods

·         Ensure close-out documentation and project archives are completed

·         Effectively manage clients, contractors, and their expectations

·         Occasional travel required

 

Required Years of Experience: 5-8

 

 

 

 

 

 

 

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