CAREERS


 

TO APPLY: PLEASE SEND YOUR RESUME, COVER LETTER AND PORTFOLIO OR SAMPLES OF WORK (FOR ARCHITECTURAL AND DESIGN POSITIONS ONLY) TO HR@OTJ.COM

 


 

ACCOUNTS PAYABLE COORDINATOR

 

DUTIES AND RESPONSIBILITIES:

 

Responsible for reviewing, entering and e-filing all bills. Coordinating with other accounting staff and project managers to ensure consultant bills fall in line with contracted amount. Communicating with vendors and staff when needed. Verifying vendor statements.

 

Once a week generate a status report of engineers we have been paid for and need to pay

 

Taking checks to bank as needed

 

Serves as a backup to generate and distribute daily deposit reports and monthly billing reports to directors

 

Twice a month check runs and occasional permit checks

 

Processes employee expense reports in Deltek and distributes payments

 

Assist the accounting staff with correcting information in Deltek  as needed

 

Develops implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines

 

Enters status change information into project accounting software to ensure employee information is accurate and up to date

 

Provides accounting assistance to project managers and operations staff; responds to financial questions/concerns to meet business needs.

 

Reports to Accounting Manager & Director of Finance

 

Calculation & remittance of DC & NY Sales tax

 

Other Accounting  duties as assigned

 

 

BASIC QUALIFICATIONS:

 

Bachelor’s degree or equivalent combination of education and experience

 

Two or more years of accounting experience

 

Experience working with generally accepted accounting principles and accounting software

 

Strong personal computer and business solutions software skills – Deltek Preferred

 

Intermediate Excel Skills

 

Strong interpersonal skills for interacting accountants, clients, and upper management

 

Good communication skills for communicating with support personnel and management

 

Strong analytical and problem solving skills

 

Good planning and organizational skills to balance and prioritize work

 

Experience with complex accounting and project management systems-Deltek Preferred

 

Detail-oriented

 

Accurate

 

Ability to multi-task

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