CAREERS


 

TO APPLY: PLEASE SEND YOUR RESUME, COVER LETTER AND PORTFOLIO OR SAMPLES OF WORK (FOR ARCHITECTURAL AND DESIGN POSITIONS ONLY) TO HR@OTJ.COM

 


 

PROJECT ARCHITECT / DESIGNER

 

KNOWLEDGE / SKILLS:

 

Demonstrates technical competence in architecture and/or interior design

 

Ability to manage a few projects and multiple tasks within projects simultaneously (projects may have some complexity)

 

Keen design sense and detail oriented

 

Knowledgeable in Revit and other design software (CAD/In-Design/Photoshop etc.)

 

Good written and oral communication with clients and staff

 

Understanding of project phases and sequencing

 

Working knowledge of local building codes, project costs and contracts

 

 

RESPONSIBILITIES:

 

Performs tasks in each of the five project phases: Schematic Design, Design Development, Construction Documents, Bidding and Negotiation and Construction Administration

 

Some supervision and coordination of staff efforts on assigned projects

 

May assist other senior staff on projects (responsible for assisting in multiple projects, in any phase)

 

Effective planning, scheduling and task management of assigned projects from start to finish

 

Management, supervision and coordination of consultants (may also supervise other staff during phases of the projects)

 

Efficient planning of Contract Documents to meet all contractual requirements (Power/Data plans/Construction Plans/Ceiling Plans)

 

Detailing of Architectural Features (millwork/ceiling etc.)

 

Successfully completes all contractual requirements on time and within budget, with a quality matching the OTJ values

 

Maintains high client satisfaction to further client relationships

 

Assists in marketing, business development and collections efforts when needed

 

Requires little supervision and guidance from senior staff, Studio Directors and/or Partners

 

 


 

FINANCE ADMINISTRATIVE ASSISTANT

 

MAIN RESPONSIBILITIES:

 

Compile appropriate documentation to be sent out with client invoices

 

Assist with creation of monthly client invoices

 

Review billing chart prior to Accounting Manager distribution to studios

 

Examine vendor bills against project contracts for accuracy

 

Assist with project close-out with relation to vendors/consultants

 

Monitor email correspondence for project-related documents

 

Extract reports from accounting software (Deltek Vision) into requested formats

 

Aid in data entry for received Accounts Payable invoices

 

Print invoices, checks, and other AP duties as needed in support of department

 

Work with Accounts Receivable to support collections

 

Transcribe Accounts Receivable notes and enter into accounting software (Deltek Vision)

 

Offer occasional support to Receptionist, including answering phone and directing visitors

 

Other Finance Administrative duties as needed and/or assigned

 

 

REQUIREMENTS:

 

Associates Degree or some college

 

Data Entry: 50 WPM+

 

Experience with accounting software – Deltek Vision preferred

 

Intermediate experience with Word and Excel

 

Two (2)+ years of Accounting and/or Administrative Assistant experience

 

Ability to be responsive and thrive in a fast-paced work environment

 

Basic understanding of general accounting (GAAP): AP/AR/Collections

 

Excellent oral and written communication skills

 

Extreme attention to detail and accuracy

 

Flexible, reliable, and responsive to feedback

 

Quick learner

 

Working knowledge of all standard office equipment

Back to Top