CAREERS


 

TO APPLY: PLEASE SEND YOUR RESUME, COVER LETTER AND PORTFOLIO OR SAMPLES OF WORK (FOR ARCHITECTURAL AND DESIGN POSITIONS ONLY) TO COPPOLA@OTJ.COM

 


 

FINANCE ADMINISTRATIVE ASSISTANT

 

RESPONSIBILITIES:

 

•  Review vendor bills against project contracts for accuracy.

 

•  Compile appropriate documentation to be sent out with invoices

 

•  Review billing chart prior to Accounting Manager distribution to studios

 

•  Transcribe Accounts Receivable notes and enter into business solutions program  (Deltek Vision)

 

•  Run timesheets out of Deltek Vision

 

•  Send out client invoices

 

•  Export data from Deltek Vision to Quickbooks in support of our new NYC office

 

•  Report Extraction from Deltek Vision into Excel

 

•  Print invoices, checks and other AP duties as needed in support of AP manager

 

•  Other Finance Admin duties as needed

 

 

QUALIFICATIONS:

 

•  Basic understanding of general accounting: AP/AR/Collections

 

•  Data Entry

 

•  Excellent oral and written communication skills

 

•  Associates degree or some college

 

•  50WPM+

 

•  Intermediate experience with Word and Excel

 

•  At least two years experience with a business solutions program such as QuickBooks-Deltek Vision preferred

 

•  Extreme attention to detail and accuracy

 

•  Quick learner

 

•  Working knowledge of all standard office equipment

 

•  At least two years of Accounting Administrative Assistant experience

 

•  Ability to be responsive and thrive in a fast-paced work environment

 

•  Experience with providing administrative support  to HR management or functions (not required, but preferred)

 

•  Flexible, reliable and responsive to feedback

 


 

PROJECT DESIGNER

 

RESPONSIBILITIES:

 

•  Performs tasks in each project phase: Schematic Design, Design Development, Construction Documents, Bidding and Negotiation and Construction Administration

 

•  May assist other staff on projects (responsible for assisting in multiple projects, in any phase)

 

•  Effective planning, scheduling and task management of assigned projects from start to finish

 

•  Coordination of consultant efforts on assigned projects

 

•  Tracks and controls billable hours/budget on selected projects

 

•  Successfully completes all contractual requirements on time and within budget, with a quality matching the OTJ values

 

•  Maintains high client satisfaction to further client relationships

 

•  Assists in marketing, business development and collections efforts when needed

 

•  Requires some supervision and guidance from senior staff

 

•  Studio Directors and/or Partners

 

 

QUALIFICATIONS:

 

•  Demonstrated technical competence in architecture and/or interior design

 

•  Ability to manage one to two projects and multiple tasks within projects simultaneously (projects will be less complex)

 

•  Keen design sense and detail oriented

 

•  Knowledgeable in CAD and other design software-REVIT a Plus

 

•  Good written and oral communication with clients and staff

 

•  Understanding of project phases and sequencing

 

•  Some  knowledge of building codes, project costs and contracts

Back to Top